Can you imagine buying a property and it turns out that you cannot occupy it because it is in usufruct? Or that not all the useful square meters of the surface are regularized? Or that it is not even built on urban land? To avoid unpleasant surprises when buying a property , you have the simple registry note at your disposal.
At Hipotecas.com we explain what this document consists of and what information you will be able to obtain from this simple procedure.
What is a simple registry note?
The simple registration note is a document issued by the Property Registry that details the characteristics of the property, its ownership, as well as any existing charges and liens.
Thanks to this procedure, you can ensure that the information provided by the seller matches the actual legal status of the house or apartment you want to buy. In addition, if you are going to request an appraisal of the property, in order to request a mortgage loan for its purchase, you will have to submit this updated report, less than three months old.
Don't worry, because the process is quick and easy and you can do it either in person at the Registry offices or online . To request the simple registration note you only need to express your legitimate interest in the property - for example, your desire to purchase the property - and pay the corresponding fees, which are around six euros. In less than 24 hours, you will receive a response from the Property Registry.
What information does the document contain?
Once you have obtained the document, what should you look for? Although the content may vary in each case, in general terms, the simple registry note will contain the following data on the property in question:
- Information about the property . In this section, you will be able to find out the following aspects:
- Numerical identification: includes both the cadastral reference and the IDIFUR, a type of ID for each property.
- The nature of the property : whether it is a plot of land, a parcel, a dwelling, a storage room, etc.
- Urban classification : whether the property is on rural or urban land and whether it is a social housing unit or not.
- The description of the property : the cadastral reference, its exact location, the square meters of the property, the useful surface, the type and structure of the building, the orientation of the property, the boundaries...
- Horizontal property: if it is part of a community of owners and, in that case, the coefficient of participation of the house in it, which will help you to know the expense quota, for example.
- Data on the ownership of the property. It includes the following:
- The name of the owner or owners of the property.
- Their tax identification number (NIF).
- The type of rights each person has over the property (owner, usufructuary, tenant, etc.).
- The private or joint nature of the property.
- The method of acquisition , that is, whether it has been inherited, donated, acquired by sale, etc.
- The name of the notary authorizing the deed and the date also usually appear on the document.
- Details of the property's charges. In this section you can check whether the property has any real charges or liens, such as mortgages, easements, usufructs or even leases, with the main details about them.
- Marginal notes . In addition to the above information, you may also find secondary entries in the margins of the simple registry note that clarify some of the circumstances set out in the document, such as the existence of tax charges (to which the property will be subject for 4 years), urban planning charges (such as the obligation to contribute financially to the urbanisation of an area), seizures or claims on the property or suspension of public faith in the registry in the case of recent registrations (so that for a time third parties may arise who provide a better right to the ownership of the property).
What is the simple note for?
It should be noted, however, that the simple registration note is purely informative in nature , but is not considered a public document.
What does this mean? Well, although it is very helpful in knowing the status of a property before buying it and is accepted for simple and common operations , such as applying for a mortgage or proving ownership to the Treasury or the Courts, this document is not useful for asserting and proving such rights to third parties .
If you want to ensure effectiveness before everyone (both individuals and legal entities, courts or public bodies), you should opt for the registry certificate , which does legally certify the authenticity of the data it contains thanks to the signature of the public notary.